1. Introduction
1.1 We are committed to safeguarding the privacy of our website visitors andindividual customers.
1.2 This policy applies where we are acting as a data controller with respect to the personal data of such persons; in other words, where we determine the purposes and means of the processing of that personal data.
1.3 We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of the Candover Valley Community Store website, we will ask you to consent to our use of cookies when you first visit our website.
1.4 In this policy, “we”, “us” and “our” refer to The Candover Valley Community Store Limited.
2. Credit
2.1 This document was created using a template from Docular(https://seqlegal.com/free-legal-documents/privacy-policy).
3. The personal data that we collect
3.1 In this Section 3 we have set out the general categories of personal data that we process.
3.2 We may process data enabling us to get in touch with you (“contact data“). The contact data may include your name, email address, telephone number, and social media account identifiers. The source of the contact data is you.
3.3 We may process information relating to any communication that you send to us or that we send to you (“communication data“). The communication data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms.
3.4 We may process data about your use of our website (“usage data“). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequencyand pattern of your website use. The source of the usage data is our analytics tracking system.
4. Purposes of processing and legal bases
4.1 In this Section 4, we have set out the purposes for which we may process personal data and the legal bases of the processing.
4.2 Operations – We may process your contact data for the purposes of responding to contact requests initiated by you. The legal basis for this processing is our legitimate interests in handling your contact request.
4.3 Relationships and communications – We may process contact data and/or communication data for the purposes of managing our relationships, communicating with you (excluding communicating for the purposes of direct marketing) by email, post and/or telephone, providing support services and complaint handling. The legal basis for this processing is our legitimate interests, namely communications with our website visitors, individual customers, the maintenance of relationships and the proper administration of our website and business.
4.4 Direct marketing – We may process contact data for the purposes of creating, targeting and sending direct marketing communications by email. The legal basis for this processing is consent.
4.5 Research and analysis – We may process usage data for the purposes of researching and analysing the use of our website. The legal basis for this processing is consent.
4.6 Record keeping – We may process your personal data for the purposes of creating and maintaining our databases, back-up copies of our databases and our business records generally. The legal basis for this processing is our legitimate interests, namely ensuring that we have access to all the information we need to properly and efficiently run our business in accordance with this policy.
4.7 Legal compliance and vital interests – We may also process your personal data where such processing is necessary for compliance with a legal obligation to which we are subject or in order to protect your vital interests or the vital interests of another natural person.
5. Providing your personal data to others
5.1 We may disclose contact data to our suppliers or subcontractors insofar as reasonably necessary for direct marketing purposes. Any suppliers or subcontractors to whom contact data has been disclosed or who collect contact data on our behalf are subject to a non-disclosure agreement.
5.2 In addition to the specific disclosures of personal data set out in this Section 5, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
6. Retaining and deleting personal data
6.1 This Section 6 sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
6.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3 We will retain your personal data as follows:
(a)contact data will be retained for a minimum period of 3 yearsfollowing the date of the most recent contact between you and us, and for a maximum period of 10 years following that date;
(d)communication data will be retained for a minimum period of 3 years following the date of the communication in question, and for a maximum period of 10 years following that date;
(e)usage data will be retained for a maximum period of 10 yearsfollowing the date of collection.
6.4 Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
7. Your rights
7.1 In this Section 7, we have listed the rights that you have under data protection law.
7.2 Your principal rights under data protection law are:
(a)the right to access – you can ask for copies of your personal data;
(b)the right to rectification – you can ask us to rectify inaccurate personal data and to complete incomplete personal data;
(c)the right to erasure – you can ask us to erase your personal data;
(d)the right to restrict processing – you can ask us to restrict the processing of your personal data;
(e)the right to object to processing – you can object to the processing of your personal data;
(f)the right to data portability – you can ask that we transfer your personal data to another organisation or to you;
(g)the right to complain to a supervisory authority – you can complain about our processing of your personal data; and
(h)the right to withdraw consent – to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent.
7.3 These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.
7.4 You may exercise any of your rights in relation to your personal data by written notice to us, using the contact details set out below.
8. About cookies
8.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
8.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
8.3 Cookies may not contain any information that personally identifies a user, but personal data that we store about you may be linked to the information stored in and obtained from cookies.
9. Cookies that we use
9.1 We use cookies for the following purposes:
(a)analysis – we use cookies to help us to analyse the use and performance of our website; and
(b)cookie consent – we use cookies to store your preferences in relation to the use of cookies more generally.
10. Cookies used by our service providers
10.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
10.2 We use Google Analytics, which gathers information about the use of our website and uses cookies for this purpose. We use the information gathered by Google Analytics to create reports about the use of our website. You can find out more about Google’s use of information by visiting https://policies.google.com/technologies/partner-sites and you can review Google’s privacy policy at https://policies.google.com/privacy. The cookies used by Google Analytics are named _ga and _ga+container-id.
11. Managing cookies
11.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser and from version to version. You can obtain up-to-date information about managing cookies via these links:
(a)https://support.google.com/chrome/answer/95647 (Chrome);
(b)https://support.mozilla.org/en-US/products/firefox/privacy-and-security (Firefox);
(c)https://help.opera.com/en/latest/security-and-privacy/ (Opera);
(d)https://support.apple.com/en-gb/guide/safari/welcome/mac(Safari); and
11.2 Blocking all cookies will have a negative impact upon the usability of many websites.
11.3 If you block cookies, you may not be able to use all the features on our website.
12. Amendments
12.1 We may update this policy from time to time by publishing a new version on our website.
12.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
13. Our details
13.1 This website is owned and operated by The Candover Valley Community Store Limited.
13.2 We are registered in England and Wales under registration number IP032413, and our registered office is at Candover Valley Store, Alresford Road, Preston Candover, RG25 2EE.
13.3 Our principal place of business is at Candover Valley Store, Alresford Road, Preston Candover, RG25 2EE.
13.4 You can contact us:
(a)by post, to the postal address given above;
(b)using our website contact form; or
(c)by telephone, on the contact number published on our website.
14. Representatives
14.1 Our representative within the UK with respect to our obligations under data protection law is Lucy Muncey and you can contact our representative by one of the methods listed in paragraph 13.4.
15. Data protection officer
15.1 Our data protection officer’s contact details are: Lucy Muncey who can be contacted by one of the methods listed in paragraph 13.4.
This policy was updated on 2nd May 2024.
